Parish council minutes 10/10/23

Minutes of the Parish Council Meeting 10th October 2023

Present

Fr Colm, Joe Hughes, John Thompson, Tom Hoban, Kathleen Murray, Tony Power, Mike McNally Maria Melia, Emma Turnbull, Alejandro Gonzalez

1. Fr Colm opened the meeting with a prayer.

2. Apologies – Mary Harrison, Tom Harrison, Joanna Pallister, Leanne Heseltine, Cynthia Dunn

3. Parish Update – Fr Colm referred to Bishop Stephen’s recent letter read out during mass over the weekend. Fr Colm commented on one issue raised, that of Church buildings and the need for consideration in their viability and use. Fr commented on the broad activities within the Parish and the work the Parish is involved in. He thanked the support of parishioners who help with activities such as Ministry work and community work such as the lunch club and Memory Café, these are positive aspects of a considerate and diverse Parish. Fr referred to comments he had received from sources within the Parish as to what steps the Parish was taking in rebuilding the Parish community. There was a feeling that the challenges facing the Parish needed to be addressed such as church attendance, the loss of young families, engaging the youth to become active members of the Parish and rebuilding links with the schools of the Parish. It is necessary to consider In which direction the Parish is moving towards and how the Parish can move forward and meet the needs of an ever-changing society. This generated a positive discussion, and it was agreed that a core group of should be established to take this forward. Fr Colm would be arranging an open evening to invite Fr John O’Brien to facilitate the discussion.

Action – Core group to be identified.

The current situation facing St Leonard’s school were considered and it was agreed that the staff and pupils of St Leonard’s were coping incredibly well considering the challenges they were facing. Alternative arrangements have been implemented including the use of Ushaw College and both churches in accommodating some of the teaching and events. It is anticipated work will commence in 2024 on the rebuild and will be completed in 2026, in the meantime alternative accommodation in portacabins will be available.

It is anticipated the Parish will enjoy the experience of our wider international community in the form of international meals and the celebrations of International Feast days. The start of these celebrations will take place in December celebrating the Feast Day of Our Lady of Guadalupe.

Action – Alejandro

Journey in Faith will recommence and will be led by Joanna Pallister, the sessions are open to individuals who may be considereing entering the church, or for those who wish to know more about their Catholic Faith, external speakers will provide a springboard for discussion during the sessions.

Fr gave an update on the use of St Bede’s presbytery; he informed the Council that CAFOD would be vacating the premises. This offers an opportunity for some ideas to be considered in how the Presbytery can be used to the advantage of the Parish and community.

Action all.

4. Finance feedback – a written report was submitted to the Council. Year of end accounts have been submitted to the Diocese and undergoing audit. Gift Aid update highlighted an increase in interest with several parishioners signing up, thanks to Esther Robson for her presentation. Expenditure highlighted the impact on Parish finances in areas such as replacement windows in St Joseph’s church and presbytery, decorating of St Joseph’ along with replacement lighting St Godric’s and the increase in energy bills. Grounds maintenance was addressed, and this has incurred extra cost due to work which has been identified in the Buildings and H&S report. The fourth way of Giving is ongoing A credit/debit card payment system as an additional method of financially contributing to the Parish will be introduced on Saturday 15th July. A simple instruction guide will help with the use of the machine.

5. Building Committee feedback – a written report was submitted by the Buildings’ committee, ongoing maintenance continues across the Parish. Issues with St Godric’s roof continue, with a further leak appearing in the storage cupboard. Estimates for replacement from Halogen to LED have been submitted. Ground maintenance is ongoing at St Godric’s with the necessary removal of Japanese Knotweed. Currently awaiting copper roof replacement at St Joseph’s church, a decision regarding the replacement of windows in St Joseph’s continues and replacement windows for the presbytery has been agreed. Drainage problems around St Joseph’s has now been rectified. Diocesan property department have carried out a survey to determine the use of RAAC in the construction of the church. Ground maintenance is continuous across the Parish of the Durham Martyrs including St Bede’s presbytery, St Godric’s Church, St Joseph’s church. Discussions are taking place regarding work on St Bede’s Cemetery specifically regarding the repair of the Lychgate. CAFOD will be vacating St Bede’s presbytery with a possible view to change in usage. Health and safety inspections are complete with exception of a fire drill across both Churches, a date will be announced soon. Food hygiene and safety were rated top, well done to all those involved.

6. It was suggested that the time of 11.00 Mass at St Joseph’s change to 10.30, a discussion followed, and a consensus reached to change the Mass time, however, if there was a change in circumstances regarding the presence of the Franciscans, Mass times would be reconsidered. Action Fr Colm. It was noted that due to a change in circumstances regarding St Leonard’s School, alternative arrangements for the Christmas mass would be necessary.

7. A report from the support fund was provided, funds remain available, for those in need.

AOB

o Parish welcoming update was provided, a discussion followed and highlighted several issues regarding the formality of the role of the welcomer. The discussion referred to the approaches used in both St Godric’s and St Joseph’s and recognised that the layout of the entrance and Narthex differed considerably, which, influenced the approach used by the welcomers. The greeting area in St Godric’s is restricted in size and almost lends itself to a brief but warm welcome without being too invasive. St Joseph’s offers a much larger entrance and Narthex allowing more welcomers to be present, however, this does give a feeling of a more formal approach to the welcome. The wearing of name badges was seen by some as too formal, yet provides parishioners, especially those new or visiting the Parish with a named individual. The concept of the welcomer has been present for some time and it was felt that at this moment further discussion is required as to the function and role of the welcomer. It was noted that a meeting of those involved in St Godric’s church will meet on Sunday 22nd October.

Fr Colm will meet with Graham to discuss arrangements for St Joseph’s.

o Update of activities from Alejandro regarding international celebrations included arrangements for an international lunch, a celebration of the Feast of Our Lady of Guadalupe. Other events are to be considered for the future.

The next PPC meeting will be on 23rd January 2024 7pm St Joseph’s.

AGM Parish Council Minutes 2023

Here are the minutes from the AGM meeting held Tuesday 20th June. Attached are the accompanying reports.

Durham Martyrs’ Parish Council Annual General Meeting 20 June 2023

Welcome – John thank you for attending this evening.

Apologies received Joe Hughes, Joanna Pallister, Leanne Hesletine

1 Opening prayer

Fr Colm opened the meeting with a prayer.

2 Chairperson’s Report – John Thompson

At the last AGM in 2022 several issues were identified for the forthcoming year. We

considered how as a Parish we could move forward and return to pre Covid activity across

the many groups who make up our community. We have seen a gradual return to Parish life

although the impact of the Covid pandemic has left its legacy. The return of volunteers has

been slow and this has affected the ability to offer the level of support and service we as a

Parish have been proud of delivering in the past. Work is ongoing in encouraging new

volunteers. As a Parish we have a diverse profile with a broad cultural basis, this needs to

be reflected in the ministries we offer. The reintroduction of the international meal has

proved popular and shows a Parish which reflects the importance of sharing our cultural

backgrounds and brings about greater inclusivity. The international meal is not the only

example of this, a further example is the choir.

A further challenge is how we can encourage people back into church. Attendance is lower

but this is not unique to the Parish of the Durham Martyrs. It is reflected across the diocese

and nationally. It is not specific to age although physical evidence of those attending

services clearly identifies the absence of younger people including primary and secondary

education. This is an area where much discussion has taken place and is ongoing. There is

a debate as to how as a Parish we can address this issue. It is not only the Parish who bears

sole responsibility in addressing this issue but encouragement and support from parents and

family is important. Education is equally important and the role of Religious Education is

fundamental in helping our young people to understand the relevance of faith in society and

the church. Academisation, in particular the Bishop Wilkinson Trust responsible for the

schools within our Parish community, must ensure the Principles and ethos of Religious

Education remains strong within the school curriculum. The Parish of the Durham Martyrs is

well represented on the Governing committees within the four Schools.

I do not intend to go into detail regarding the Parish finances and will leave that to Tom

Harrison. However, as a Parish we are grateful for the generosity shown by Parishioners

who support and contribute financially to the Parish and its’ upkeep.

The challenge of succession planning continues, the age profile of volunteers is pointing to

the higher end of the scale. The need to encourage volunteers to supplement our various

Parish teams remains an ongoing challenge.

The work of Br John and Br Paul respectively, is well recognised and received across the

City and their support within the Durham Martyrs is appreciated.

Changes in the PPC membership have occurred – we said goodbye to Katie. During her

time working in the Parish, Katie developed a very broad role supporting and working with

many of the groups within the Durham Martyrs. Her involvement with the youth was seen as

an opportunity to reconnect with the ethos of Catholic life. Tom Harrison took on the role of

Financial Director and we welcome his experience in guiding the Parish to more positive

times. After 10 years Margaret has decided to hang up her pen and close her book and is

stepping down from the Parish Council. Margaret has guided the Parish through very

challenging times and she will be missed by all on Council. I understand Margaret is not

disappearing totally but will remain active within the Parish.

2

Reports Section

A. Financial Report – Tom Harrison provided a written report of the Parish

Finances, he highlighted several areas including energy cost and

maintenance which will impact on the finances of the Parish. Tom informed

the meeting of the introduction of a debit/credit card reader as a supplement

to the planned giving and loose plate collections. It is not a replacement as

the greatest percentage of offering are via standing order which benefits the

Parish through tax reclaim.

B. Health and Safety and Buildings Committee Report – Mary Harrison

provided a written report regarding health and safety issues, building and

grounds maintenance and ongoing work. There was a short report regarding

St Bede’s Cemetery, Tom Hoban informed the meeting of discussions which

are taking place with Dream Heritage, a charitable organisation who are

involved in reclaiming and restoring areas of historical and local interest.

C. Reports from Groups in the Parish. All written reports were available to

view on the evening of the AGM.

I. Bereavement Support Group - Margaret Wallace provided a written

update of the Bereavement Support Group, this was supported by a

short verbal report on events and support provided over the past year,

including a return to the Memorial Sunday Mass and memorial

services. Monthly meetings continue.

II. Inclusive Church Group - Graham Donachie provided a written

report for the meeting along with a verbal update of recent

developments regarding the group. The group is expanding and a

request for volunteers was made. Links have been established in the

community and with local GP practices. Feedback is very positive, and

the Cafe continues to meet on the second Tuesday of the month.

III. Lunch Clubs (Kathleen Murray) Kathleen reported that the lunch club

continues to meet each Wednesday, however, volunteer drivers are still

required to help with transport.

IV. Parish Support Fund (Joe Hughes) A written report was submitted outlining

the status of the fund

V. St Godric’s Steering Group (Joe Hughes) A Written report was submitted

outlining future events including Heritage open days and Lumierre. Report

available along with the minutes of the AGM.

E. Amendments to constitution

3

No changes had been proposed.

F Announcement of current membership of Parish Council and Committees

Parish Council members

Fr Colm

Standing Committee Chairs

• Finance – Tom Harrison

• Building – Mary Harrison

• Liturgy – Vacant

• Social – Maria Melia

Foundation Members

• Graham Donachie

• Tom Hoban

• Mike McNally

• Vacant

Elected Members

• Emma Turnbull

• Cynthia Dunn

• Joanna Pallister

• John Thompson

• Tony Power

Safeguarding Representative

• Kathleen Murray

Regularly invited Guests

• Leanne Heseltine re website

• Joe Hughes re Parish Support Fund

Vice-Chair - vacant

AGM report Memory Cafe 2023

.pdf

Download PDF • 153KB

Finance report June 23

.pdf

Download PDF • 147KB

PARISH COUNCIL REPORT 6-6-23 v2

.pdf

Download PDF • 120KB

Buildings H&S june23

.pdf

Download PDF • 91KB

Parish council minutes 13/6/23

Minutes of the Parish Council Meeting 13th June 2023

Present  

Fr Colm, Joe Hughes, John Thompson, Leanne Heseltine, Tom Hoban, Kathleen Murray, Margaret Wallace, Tony Power, Mike McNally Maria Melia, Emma Turnbull.

1.      Fr Colm opened the meeting with a prayer.

2.      Apologies – Mary Harrison, Tom Harrison, Joanna Pallister.

3.      Review of last meeting – The minutes of the March meeting were accepted as a true record there were no matters arising. Chair’s feedback – Fr Colm requested the opportunity to update Council on the status of the Parish. Fr commented on how he felt the Parish was performing well in the many areas of parish life and activity over the past three months and referring to the Eastertide services. The services in both churches were well attended and well received, however, a return to St Leonard’s school for the Christmas mass requires consideration as this can accommodate larger numbers and brings together parishioners from across the Parish. Alter server numbers remain low and there is a need to encourage Parishioners to take on the various Ministries within the Parish. It was noted that the gradual return to Lay led services particularly in St Bede’s Chapel were proving popular with the school children from St Godric’s School attending the Monday service. St Godric’s choir were expanding and it was hoped that there would be more to follow.

4.      Finance feedback – an update was provided on the current financial status of the Parish, a verbal report was unavailable, however, a summary was provided. A credit/debit card payment system as an additional method of financially contributing to the Parish will be introduced on Saturday 15th July. A simple instruction guide will help with the use of the machine.

5.      Building Committee feedback – a written report was submitted by the Buildings’ committee, ongoing maintenance continues across the Parish. Issues with St Godric’s roof continue, with a further leak appearing in the storage cupboard. Lighting will change from Halogen to LED once the various quotes have been submitted. St Joseph’s church and presbytery are awaiting a decision regarding the replacement of windows, quotes have been received and are now with the Diocese. Drainage problems around St Joseph’s is ongoing and further work is required.. Ground maintenance is continuous across the Parish of the Durham Martyrs including St Bede’s presbytery, St Godric’s Church, St Joseph’s church. Discussions are taking place regarding work on St Bede’s Cemetery. Dream Heritage is a charity which assists in the restoration of area such as cemeteries and have offered to assist in restoring St Bed’s cemetery. A liaison group has been established to link with DH.

6.      As referred to in Fr Colm review there was positive feedback from the Easter services which were held in both churches, however, there was agreement that consideration should be shown to holding a central service in St Leonard’s School for the Christmas service. A venue that enables the whole Parish to come together.

7.      Discussion took place regarding the receiving of the Blessed Sacrament under both kinds. It was agreed to reintroduce the Chalice at each mass from the 1st July 2023, it is up to the individual as to whether they wish to take the Blood of Christ. Parishioners who continue to take precautionary measures, are not obliged to receive the Blessed Sacrament under both kinds. The format for receiving Holy Communion will remain the same with the ciborium at the side aisles, there will be one Chalice in the centre aisle.

8.      A report from the support fund was provided, funds remain available, for those in need of support. St Godric’s steering group reported on the fact that the Heritage open days will be held on the 8,9,14,15 and 16 September 2023, a request for volunteers will appear shortly.

AOB

The Memory Café is making a gradual return to the situation prior to Covid with around 10 – 12 attendees. Links have been established with St Cuthbert’s Hospice and social prescribers working in the area. There is still room for more volunteers and support in running the Café. Activities available include craft and games. An invitation is offered to individuals to come along and sample what is on offer.

The presence of a welcoming team to meet and greet people arriving for mass is well established and reflects the friendliness of the Parish towards visitors. Supplementary literature will be available shortly in the form of posters and an information seeking form which can be completed voluntarily by new Parishioners.

The International Meal proved a success, and we look forward to this becoming a regular event.

The next PPC meeting will be on 19th September 2023.